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Submission Timeline
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Steps of the ETD Submission Process
These are the steps of the ETD submission process, including preparation and defense.
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Prepare to defend
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- Review the submission procedures required by the Graduate School.
- Read the Formatting Your ETD for
Submission and Suggested Writing
Style pages.
- Write your thesis or dissertation.
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In the semester of your defense...
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Register for classes, or if you will be defending in the first
twenty days of class, you may register as a defending student
by submitting the
Certification of Defending Student Status.
Pay the registration fees at this time.
-
Submit the Application for Degree
card.
- Two weeks prior to your defense, schedule your defense with
the graduate school by submitting:
- Request to Admit Candidate to the Final Examination
(Defense)
- The day before your defense, pick up your Defense Packet
from the Graduate School. Pay these fees:
- Theses: $20 (Archiving Fee)
- Dissertations: $75 (Archiving Fee + $55 UMI
Microfilm Fee)
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Defend Your Thesis or Dissertation.
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When you pass your defense... |
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- Have your committee sign the Final Exam Card
.
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Submit this card to the Graduate School within 24 hours.
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Finalize your ETD
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- Make the changes to your ETD as your committee requested.
- Have your committee sign the ETD Approval Form (replaces the
signed title page).
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Make the PDF File
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- For PDF: Please see PDF - Adobe's Portable Document Format
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Helpful submission hints
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- Have you included your VITA?
- Have you checked your PDF file for missing pages, poor font
translation, and other anomalies?
- Are all internal and external multimedia objects and files
present when you submit?
- Have you included a Table of Contents and a list of each multimedia
object type?
- Have you checked that all your pages are numbered correctly?
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Submit your ETD
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- Find a networked machine running Netscape 2.0 or better.
- Open the ETD Submission Form, ETD Login
- Fill in the form according to the instructions provided.
- Select "Preview" and make certain all information is correct.
- Select "Browse" and attach your ETD and associated multimedia
files.
- Select "Submit" to submit to the graduate school.
- You will see a Web page that your ETD arrived and awaits review.
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Finish with the Graduate
School
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- Deliver the signed ETD Approval
Form to the Graduate School.
- Work with the Graduate School until your ETD passes review.
- Submit Virginia Tech Graduate School Exit Survey.
- Submit Virginia Tech News Release.
- Submit National Research Council Survey of Earned Doctorates
(dissertation only).
- Submit UMI Doctoral Dissertation Agreement (dissertation
only).
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Enjoy your new life
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- You will receive email that the ETD went to the library cataloger.
- In 2-3 weeks, you will find your ETD on the library server and
in the online catalog.
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